Technical instructions for competitors

How to use the Visualise Your Thesis template

Download the Visualise Your Thesis PowerPoint template to your computer, delete the text, images and video in the template and add your own content. You may add additional slides to the template, however:

  • Your presentation (excl. bookend slides) will be displayed for at most 60 seconds, and
  • The maximum file size allowed is 100 MB.

Your entry will be displayed using PowerPoint 2013 for Windows. Please test your entry before completing it.

To test your entry, view your PowerPoint slideshow on a computer at the university that has standard software installed, such as on any student computer in a Postgraduate Research Commons that you need to log in to.

Once you have completed your Visualise Your Thesis:

  1. Save a copy of the PowerPoint file. Only .pptx files will be accepted
  2. Visit wetransfer, upload your .pptx file and send your entry to: submissions@visualiseyourthesis.uj.mobiwith your name and faculty included in the message.
  3. Visit Visualise Your Thesis entry form, complete the form and confirm your wetransfer submission.
  4. For your own records, save the two emails you will receive from that a) confirm that your file was sent successfully and b) confirm that your file was opened successfully.

You are responsible for proof-reading and testing your entry before submission, see the tips below.

Tips for creating your Visualise Your Thesis entry

Replace the text in the template by typing or pasting in your own text.

Remove the images in the template and add your own images to support your descriptions such as data visualisations, graphs, an infographic, tables, or photos.

Be creative and change the layout, text boxes, colours and fonts, just make sure you:

  • Do not change the layout, design, or colours of the bookend slides, being the title slide and the references slide (i.e. the first and last slides)
  • Do not use a body text font size smaller than 14 pt
  • Do not change the Page Setup in PowerPoint (your ePoster will be displayed on a screen in widescreen format)
  • Include the required information on the poster as specified in the template: Introduction, Research Significance, Method, Results, Conclusion, however note that:
  • You may include this information in the form of text, images, video and/or audio
  • If you use text, you can modify the headings in the template to suit your project, for example: ‘Background’ instead of ‘Introduction’, ‘Approach’ instead of ‘Method’, or ‘Implications’ instead of ‘Conclusion’
  • Depending on the stage of your project, you may not have results or a conclusion yet, however you can state this and include any information or ideas you have at this stage
  • Consider copyright, particularly when adding images, audio or video to your poster, see the advice on the UJ website: UJ Libguides on Copyright
  • Include a valid Twitter handle or Instagram handle: people will be encouraged to tweet to poster authors with questions and comments, and to post photos of the awards event

Set your slides to advance automatically in PowerPoint:

  1. Select the Transitions tab.
  2. Tick the After checkbox.
  3. Enter the number of seconds you wish to display the slide for.

For further instructions, see: Set the speed and timing of transitions

Note: your PowerPoint presentation (excl. bookend slides) should display for a maximum total time of 60 seconds.

Tips for adding audio and video to your Visualise Your Thesis entry

Your entry will be displayed using Microsoft PowerPoint 2013 for Windows, ensure that any audio or video files you embed in your poster are in formats supported.

Supported audio and video file formats: Video and audio file formats supported in PowerPoint 2013

Note that embedded online videos, such as YouTube or Vimeo videos or similar will not work, as the screens will not be connected to the internet.

If animations or videos do not run, they may be removed without discussion with you. Therefore, it is recommended that you provide a representative image in the correct place, in case this is necessary.

Make sure your audio and video:

  1. Is embedded in the PowerPoint file. Do not submit separate media files.
  2. Starts automatically andloops continuously. Your entry will be displayed in rotation with a number of other posters on a screen in slide show mode. No interaction will be possible.
  3. Is optimised and compressed.

    Further instructions

For further help with PowerPoint, consider registering for the 25 July 2018 workshop:

Need more inspiration?

• Have a look at the submissions for the University of Melbourne’s 2016 and 2017 at